Privacy Policy

Last Updated: 1st June 2026

1. Introduction

Welcome to Z&A Photography (“we”, “our”, “us”). We are committed to protecting and respecting your privacy in accordance with the UK General Data Protection Regulation (“UK GDPR”), the Data Protection Act 2018, and applicable privacy laws.

We may update this Privacy Policy from time to time. By using our services, you agree to the terms of this Privacy Policy. The latest version will always appear on our website and will be documented at the top of this page.

This Privacy Policy explains how we collect, use, store, disclose, and protect your personal data when you use our website, enquire about our services, book photography sessions, purchase products, or otherwise interact with us.

Examples of personal data that may be collected include your name, email address, phone number, and related booking information. Any personal information collected or processed will always be handled in accordance with UK GDPR and the Data Protection Act 2018.

2. The Personal Data We Collect

We may collect and process the following categories of personal data:

Full name
Email address
Telephone number
Postal address
IP address
Event details
Session preferences
Contract information
Correspondence records
Photographs and video footage
Digital image files and metadata
Payment records and transaction details
Technical website and cookie data

3. How We Collect Your Data

We collect personal data when:

You contact us
You complete booking or enquiry forms
You enter into contracts with us
We photograph events or sessions
You access online galleries
You purchase or download products
You browse our website

4. Legal Bases for Processing

We process personal data under:

Contractual necessity
Legitimate interests
Consent
Legal obligations

5. How We Use Your Data

We use your data to:

Provide photography services
Communicate with clients
Edit and deliver images
Host galleries
Process payments
Maintain records
Customise your experience
Improve our services (analytics/statistics)
Market our business where lawful
Provide promotions and discounts where applicable

We do not share or publish any of your personal data. However we do use third party software stated below and only use information that is necessary to do our job to the best of our ability. Please be aware we can not do or provide our services without these softwares.

6. Photography and Image Use

Photographs may include identifiable individuals and therefore constitute personal data under UK GDPR.

Unless agreed otherwise in writing, we may use selected images for:

Portfolio display
Website galleries
Social media
Advertising and marketing
Competitions and publications

You may object to promotional use at any time.

7. Third-Party Services and Data Processors

Adobe

We use Adobe Creative Cloud for:

Image editing
Cloud storage
Workflow management
Document management

Adobe Privacy Centre: https://www.adobe.com/privacy.html

Pixieset

We use Pixieset for:

Website hosting
Client galleries
Image delivery
Print fulfilment
Online store and e-commerce services
AI-Assisted Features

Our website may use trusted third-party AI services to generate alt text, captions, SEO descriptions, metadata, and copyright-related suggestions through the Pixieset platform and related services.

These features may process uploaded images, file metadata, gallery information, website content, user prompts, and related ownership or copyright text solely to provide the requested functionality and improve accessibility, organization, and workflow efficiency.

Pixieset Privacy Policy: https://pixieset.com/privacy/

Stripe

We use Stripe for:

Secure payment processing
Invoicing
Online transactions

Stripe Privacy Policy: https://stripe.com/privacy

PayPal

We use PayPal for:

Online payment processing
Transaction management

PayPal Privacy Policy: https://www.paypal.com/uk/legalhub/privacy-full

Loxley Colour

We use Loxley Colour for:

Professional photo printing
Professional colour correction and adaption
Album production
Product fulfilment and delivery through Royal mail

Loxley Colour Privacy Policy: https://www.loxleycolour.com/help/privacy

These providers may receive limited information necessary to complete orders and deliver products.

Though we use trusted third-party services, we do not control how they independently collect, process, or store your information. Please review their individual privacy policies before using their services. By using these services, you do so at your own discretion and risk.

8. International Data Transfers

Some providers may process personal data outside the UK or EEA, including the United States.

Where transfers occur, we rely on safeguards such as:

Standard Contractual Clauses (SCCs)
UK International Data Transfer Agreements (IDTA)
Adequacy regulations

9. Data Retention

We retain personal data only as long as necessary for:

Contractual obligations
Legal compliance
Business archives
Portfolio and backup purposes

10. Your Rights Under UK GDPR

You may have rights to:

Access your data
Correct inaccurate data
Request deletion
Restrict processing
Object to processing
Withdraw consent
Request data portability

11. Complaints

If you have any cause for complaint, due to your personal data, you can contact us and we will try our utmost best to try and help solve your issue. Failing this you can complain to the Information Commissioner’s Office (ICO): https://ico.org.uk

12. Cookies and Analytics

Our website may use cookies and analytics tools to improve functionality and monitor website usage. When accessing our website, a message will appear on your device asking for consent before any cookies are placed on your device. By accepting these you are giving us consent and allowing us to provide the best possible experience and service we can give. By not accepting you may not be able to use our website as intended or have full access/functionality.

Where required by law, we must obtain consent before placing non-essential cookies. Please note this is only for non-essential cookies. However there will still be a potential presence of cookies in certain parts of our website that may not function properly without the consent of them.

If you wish to delete these cookies from your device you are free to do so at any time, however there is potential that you may lose any information necessary to make our website run efficiently. These are including but not limited to products in your basket or personalisations.

13. Data Security

We implement reasonable security measures including:

Password-protected systems
Secure cloud storage
Restricted access controls
Secure online galleries

Although we make the most effort to keep all information safe and secure, any and all information sent over the internet can never be 100% guaranteed to be secure. As a result we try our best to protect your personal information but we cannot fully guarantee the security of information transmitted to us, as well as if you share password protected gallery information with any other party this is done so at your own risk.

14. Third-Party Links

Our website may contain links to external websites. We are not responsible for their privacy practices.

15. Changes to This Policy/Company

We may update this Privacy Policy from time to time, with this you are agreeing to the terms of our privacy policy. The latest version will always appear on our website.

We may in time expand our business which will involve sharing/transferring relevant personal information to new employees or owners. Which will only be permitted use in the same way stated in this policy which was collected by us originally.

16. Contact Information

If you have any questions regarding this Privacy Policy or your personal data, please contact:

Z&A Photography

Email: zandaphotography26@gmail.com

Website: z-and-a-photography.mypixieset.com